Booking Procedure

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BOOKING PROCEDURE

¨ Bookings are taken from Sunday to Sunday.

¨ You can confirm a booking by letter, e-mail or telephone.

¨ Once you have made a booking your requested dates will be reserved for one week and a non-refundable deposit of 20% will be due. This can be paid by electronic transfer or cheque - details of how to do this will be given at the time. All payments must be in UK Pounds (GBP)

¨ When we have received your deposit, we will send you written confirmation of your booking.

¨ The remaining balance is due 8 weeks before the start of your holiday. If, at the time of booking, there are less than 8 weeks to the start of your holiday then the full amount is due at that time.

¨ Upon receipt of the full payment, we will confirm receipt of your payment and send you directions to the cottage together with instructions for collecting the key when you arrive. Our website contains a lot of useful local information which you may find helpful in planning your trip. We will also send you our Welcome Pack.

¨ If you need to cancel your holiday once you have paid in full, we regret that we can only provide a refund if we are able to re-let The Cottage for the same dates. The 20% deposit is non-refundable. It may however be possible to change your dates - please ask. We thus recommend that you take out adequate insurance to cover you in case of cancellation. We do not offer this service but it can be bought from most insurance brokers. 

¨ The Cottage will be ready by 4pm at the latest on the day of your arrival.

¨ In order to prepare the house for the next guests we would be grateful if you could vacate the property by 10am on the day of your departure. It is expected that you will leave the house in good order and in the same condition as you found it on your arrival.

¨ You will be charged for any telephone calls made other than to UK landlines.

¨ The house is strictly NO SMOKING and pets are not allowed.



Once we have confirmed availability, please complete the attached Booking Form and return it to us with your deposit cheque. We will send you a booking form in Word format if you wish to complete this electronically and pay by electronic transfer.

Dr and Mrs P.J. Phillips
Whitley House
Whitley
Melksham
Wiltshire
SN12 8QG